Project Coordinator DVG Team, Inc. is seeking a Project Coordinator candidate for full time employment at their Crown Point, Indiana location. This position is responsible for providing general administrative support to assigned Project Managers. This position works under only general supervision and requires training, prior experience, and/or knowledge within the architectural or engineering field as a Project Manager Assistant or similar capacity. Duties and Responsibilities Assist Project Manager (PM) or managers and production staff in the implementation, organization, and project management of multi-disciplined projects in the Market Sectors of Civil, Structural, Survey, Landscaping, Utilities, and Planning Proofread, draft, and format documents produced for or by the PM and/or staff members to ensure data accuracy and required inserts, consistency of style, application of DCG and client standards, and overall quality. Continuous follow up, tracking and communication with PM(s) on status, edits, and revisions needed for project documentation (proposals, A/S letters, client follow up, etc.) Maintains up-to-date project files, including hardcopy and electronic versions, with all correspondence, documentation, legal documents, and submittal documents according to DVG standards Log in/out and distribute Requests for Information (RFI) and Shop Drawing (SD) submittals and coordinate these efforts with the Project Team and Contractor(s) for all eligible projects. Administer and oversee proper recordkeeping of assigned PM’s Addendum, Change Orders, and Construction Bulletins according to office procedures. Accurate input into shared database for all eligible projects under your assigned PM, including, but not limited to: Proposal status, RFI/SD Review status, project schedules (from start date to substantial/final completion), etc. Distributes project information to appropriate members of the DVG project Team, Client Team, and other consultants in a timely fashion. May have occasional contract with Client and other outside consultants regarding transfer of information, documents, timelines, etc. Consult with PM and Project Team on a project to ensure deliverables are sent to the Architect and/or when requested by the PM. Ensure all disciplines are coordinated and sent together Notify PM and Project Team if Client has not provided needed information in a timely manner. Assist with follow up in needed. Distributes to Project Team copies of all pertinent project information & documentation, etc. Includes Corporate on all items regarding proposal set up, signed contract execution, billing/invoicing items such as A/S letters, WIP reports Assist PM in scheduling review meetings, coordination meetings, and progress meetings Alert PM to anything that might not be in the best interest of the project, Client satisfaction, or may have a negative effect on the team Create transmittals for outgoing mail and deliveries Responsible for invoicing Clients for work performed on a monthly basis and follow up on collection of receivables Assist PM and Project Team with, filing, scheduling appointments, setting up, attending meetings, and recording meeting notes (as necessary), organizing lunch for meetings, follow up of phone messages, drafting and typing correspondence, monitor, receive, and compile fees from department heads for proposal, other duties as assigned